CCSC is a volunteer-run organization and we heavily rely on parent volunteers to ensure a safe and fun swim season for our swimmers. All CCSC swim families are required to volunteer for at least 5 shifts during the season. (A shift is equivalent to 1/2 meet) 

It takes approximately 50 CCSC volunteers to run a successful swim meet. If you need to cancel at the last minute, it is imperative that you inform the volunteer coordinator at m[email protected] by noon on the day before the meet so that she can find a replacement. 

To View Your Volunteer Assignments:

Log in to the website and click on your account profile in the top right hand corner of the screen. You should be able to see all of your volunteer assignments and corresponding points earned.

To Change Your Volunteer Assignments:

1. Log in to the website and click on the Meet/Volunteer Sign Up tab.
2. Click on the Job Sign up for the date you need or would like to change.
3. Once you click on Sign Up for Jobs, a list of all volunteer jobs; Jobs that are still open will have an open check box to the left of the item.
4. Select your new job assignment, deselect your old job and click Save.
5. If you can no longer work this meet, deselect your job assignment and then scroll down to hit save. Please keep in mind that you may need to find a new volunteer job at another meet in order to fulfill your family volunteer requirement.

Job Descriptions for Meet Volunteers

Each family must work a total of 5 shifts (1/2 meet) during the season. Job shifts include the following. 

Age Group Event Manager 

• Responsibilities include gathering the swimmers at the designated meeting area for their events and taking them to the Deck Manager behind the blocks who will place them in the appropriate lane. 
• For relays (6U, 7/8, 9/10 age groups), this person will also escort the swimmers who are swimming 2nd and 4th in the relay to the opposite end of the pool and the putting them in their appropriate lanes with coach assistance.

Concessions helper

• Set up may include unloading food from cars, food vendors or storage area, icing beverages and setting up tables where food will be sold.
• During the meet concession helpers are responsible for assisting with sales.
• Clean up and storing of all remaining food at the end of the meet.

Deck Manager 

• This person is in charge of the ready area behind the blocks and will line up all swimmers on the deck for each event. He/she will be provided with the heat sheet listing names of all swimmers in all events and shall notify each swimmer to wait behind the starting block. 

Judge's Recorder 

• Seated at the side of the pool with the place judges.
• Completes Judges placing form which is the official record of placing for each lane as decided by the place judges and meet official.
• This position does not get a vote in the placement order of the swimmers. That decision is the sole responsibility of the place judges and in the event a decision can not be made by them the starter/referee.

Master Recorder

• Collects the Judges Placing Form from the Judge's Recorder when the event is complete and all places have been recorded.
• Goes to each lane and records each swimmer's time in time column of Judges Placing Form.

Master Timer 

• Assists timers if he/she fails to start their watch. Timers will raise hand immediately upon realizing the problem indicating to master timer that their stop watch time will be the official time of record.

Place Judge 

• The place judges from each team record the place finished (1st, 2nd, 3rd, etc) for each event & heat. One place judge from each team is provided. These must agree in order of placement. If agreement can not be reached between the 2 place judges, the starter/referee is called to "break the tie". The Judges Reorder does not get a vote in the order of placement.

Ribbon Writers 

• Places completed ribbon labels on the appropriate award ribbon and files in swimmer folders (done mostly in the second half and after completion of the meet).
• Works closely with Computer Operator and opposing team to ensure all ribbons are completed and put in swimmer files so that they can be distributed at the next practice

Runner

• Collects the completed Judges Placing Form from the Master Recorder.
• Brings completed Judges Placing Forms to Computer Operator for official recording.

Set up and clean up 

• Help set up team tents and signs.
• At home meets, move pool furniture and block off designated areas with caution tape for safety reasons.
• Help clean up at the end of the meet. Pick up trash. Put equipment back in swim closet and return pool furniture to it's original location.
• Break down age group tents and collect all signage.

Timers

• The timer stands behind the block and operates the stopwatch for each event in their lane. 

Writers

• The writer stands behind the block records the times from the timer's stopwatch for each event in their lane.